Preceptor approval at Southeastern: course faculty sign-off and the graduate coordinator's review

Two sign-offs, both before the first hour

The consortium student handbook builds approval into the second step of arranging a precepted course. Once you have talked your candidate over with the faculty member assigned to the course and confirmed the preceptor is willing, course faculty approve that preceptor and the graduate coordinator reviews them. Both happen before any clinical or practicum time starts.

Faculty also read, revise where needed, and approve the letter of agreement that you, the preceptor and the faculty member sign. After that approval, your clinical schedule goes into the clinical tracking system.

The arrangement reflects state law as well as school policy. Louisiana's nursing education rules keep the selection and guidance of every graduate learning experience with nurse faculty, with preceptors contributing input on how the student performs. Approval is how faculty carry that responsibility.

The file that travels with the approval

Approval is a decision, but it rests on paper. The handbook asks you to obtain the preceptor's vita or resume, or a completed professional profile, dated within two years. You also submit the student and preceptor letter of agreement to your course faculty member for review.

Separately, the facility needs its own current agreement with Southeastern. That one is signed at the institutional level, and clinical contracts explains how to check it.

Under the consortium's faculty handbook, coordinators answer for every preceptorship document: the affiliation agreement, the preceptor profile or vitae, and the appropriateness of the clinical site. Everything ends up in the Graduate Nursing Office, together with your health and compliance records, before you begin.

How to make approval quick

Faculty move faster when nothing is missing. Before the conversation, gather these five pieces.

1. A current CVThe preceptor's vita or resume dated within two years, or a completed professional profile.
2. License and certification proofConfirm through the Louisiana State Board of Nursing's lookup that the Louisiana license is active and unencumbered, and note the certification area.
3. A one-paragraph practice summaryPatient ages, the conditions seen most, typical daily volume and the days the preceptor can host you, tied to the course's population.
4. Contract statusWhat the clinical tracking system shows for the facility and, if nothing is on file, who at the facility signs agreements.
5. A draft scheduleWeekly hours that reach the course total before the term ends, all on unpaid time.

With that in hand, faculty can spend the conversation on fit instead of chasing details, and any follow-up has a quick answer.

How we prepare what faculty see

Our placement desk builds every match around Southeastern's approval standard. We check each candidate's Louisiana license and certification against your population focus, confirm the practice's patient mix fits your exact course, gather a current CV, and write the practice summary and draft schedule with you. When a candidate falls short on population or credentials, you hear it from us first, along with a stronger option, long before the name would reach faculty.

We also find out who at the facility signs agreements, so if the tracking system shows no contract, that detail is already in hand for faculty. The decision stays with course faculty and the coordinator's review; our part is sending it to them complete and fitted to the course. Start with how it works or request a placement.